Company Secretary

Responsibilities:-

Company Secretarial compliance
Conducting Board Meetings and Committee Meetings,
Conducting General Meetings (AGM/EGM)
Company Law filings – Annual and arising out of Board/General Meetings, eg:- Forms for additions/resignation of Directors, Obtaining DIN for persons to be appointed as Directors, Special resolutions, etc.
Onboarding of new Directors, resignation of Director, etc.
Preparing & maintaining Statutory Registers under the Companies Act – Register of Members, Directors, etc
Preparing & maintaining Minutes of all Board, Committee and General meetings
Preparing Notice, Directors’ Report forming a part of Annual Report
Carrying out Company Law filings of Annual Report, Annual Return
Directors’ Compliances Declarations
RBI Filing – Annual Return
Obtaining a confirmation on department wise statutory compliances
Maintaining a monitoring Board’s delegation of authority matrix
Support operations on various matters, eg:- On technical issues – Company Law, Drafting of Board Resolutions for authorization like bank, excise, customs,etc, Supporting Audits – On Company Law aspects
Treasury Management
Ensuring optimum deployment of surplus funds – FD placements, etc.
Preparing payment calendar and making funds available for payment cycle
Supporting global Treasury with annual hedging activity
Monitoring the delivery of FX Contracts – tracking receipts, spot conversions, etc.
Completing FX certification as mandated by RBI
Supporting with bank guarantees & certifications
Opening/closing bank accounts, updating signatories
Ensuring timely bank reconciliation is carried out and reviewing the same
Overviewing interest accounting
Updating treasury online systems
Review or e-recs
Streamlining processes, – BRC, Online payments, customs duty process
Ensuring timely services are received from banks, supporting with escalations, etc.
Supporting with opinions, advice from bank
Leading new implementation projects, if any
Co-ordination with banks, managing banking relationships
Overall compliance with RBI regulations and Compnay’s Treasury guidelines
Internal Controls documentation
Support TS India Internal Controls on Internal/SOX audits
Drive timely closure of Corrective Action Plans (CAPs)
Monitor and reduce SODs conflicts
Drive improvements in cycles (P2P, C2C, etc.)
Support compliance with Schedule of Executive Approvals (SEA)
Monitoring changes to EBP matrix
Insurance management
Supporting Global Risk Manager with timely renewal of following insurance policies- Industrial All Risk policy (Property Damage & Business Interruption), Commercial General Liability, Directors’ & Officers’ Liability Insurance, Transit Insurance policy
Sending notices to insurance company for insurance claims
Arranging for survey of damaged goods
Ensure proper expensing out of insurance every month
Others
Carry out legal co-ordination with internal & external lawyers
Support with Gratuity Trust administration

Employer: PeopleStrong HR Services Pvt. Ltd. hiring for Fortune 100 US Based MNC
Salary: ₹ 7,00,000 - 13,00,000 P.A.
Industry: Automobiles
Location: Pune

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